Nassau County law offices
The copier, handled. So your firm can practice law.
Nassau County law firms already run on NYBS machines. We're a family-owned dealer a short drive from Mineola, with technicians who cover all of Nassau County from Garden City Park. One call handles the copiers, the printers, the toner, the repairs and the PaperCut billback that puts every page on a client's invoice.
- Garden City Park headquartersNassau County
- Mineola, Garden City, Great Neck, Jerichoa short drive
- Manhattan officesales and service base
What we see in Nassau firms
The copier problems small firms don't have time for
Big Manhattan firms have an operations department for this. Most Nassau County firms have a managing partner and a busy front desk.
Nobody at the firm owns the copier
In a 10 or 20 person firm, the copier belongs to whoever is standing closest when it jams. Toner, service calls, meter reads and lease dates end up on a paralegal's desk, between filings.
When it breaks, who at your firm makes the call?
Copies that never reach an invoice
Discovery sets, exhibit binders and closing documents all run through the copier. Without client and matter codes, those pages land on the firm's overhead instead of the client's bill.
Can you tell which matter last month's copies belonged to?
Client files on the copier's drive
The copier stores what it scans and prints. When the lease ends and the machine leaves, that drive leaves with it unless someone erases it first.
What happened to the drive in your last copier?
Your firm should be practicing law, not managing a copier.
Book a free print reviewOne call covers it
The copier, off your firm's to-do list
One company for everything that prints in your office, and the people who answer are a short drive away.
(516) 739-0200Sales, service and supplies, one number
How client billback works →- Service from Garden City Park
Service calls go to our service desk, and an NYBS technician is dispatched the same business day on most calls.
- Toner without the chase
Order through our customer portal and our supplies team ships it. Automatic shipments are rolling out for connected machines.
- Billback and scanning, set up
We install PaperCut, load your client and matter list, set up scanning to SharePoint and OneDrive, and train your staff.
- Leases on the calendar
Every lease and service contract listed with its end date, so nothing renews by surprise.
Managed print
Two rates for every page in the office
The copier is rarely the only machine that prints. With NYBS managed print, your copiers and the printers on attorneys' desks go into one plan, billed at one black and white rate and one color rate per page. One stop for everything that prints.
- The same black and white rate and color rate, whether a page comes off the copier or a desk printer
- Toner and service for every machine in the plan, from one service desk
- Every page counted, so billback and budgeting cover the whole office
- Machines we didn't sell are welcome, and replaced as their leases end
| Machine | Prints | Billed at |
|---|---|---|
| CopierFront office · bizhub C651i | Color, black & white | Both rates |
| CopierCopy room · bizhub 950i | Black & white | Black and white |
| PrinterPartner offices · 4 printers | Black & white | Black and white |
| PrinterParalegal bay · 2 printers | Color, black & white | Both rates |
Client confidentiality
Confidential from the tray to the last day of the lease
The copier stores what it scans and prints, so it is part of how your firm protects client information.
Rule 1.6(c) of New York's Rules of Professional Conduct asks lawyers to make reasonable efforts to prevent unauthorized disclosure of client information. The copier is part of that.
- 1Release by badge or PIN
Jobs wait at the copier until the person who sent them signs in. Nothing privileged sits in the tray.
- 2Encrypted while it's yours
Storage encryption, automatic deletion and data overwrite, built into bizhub machines and set up to Konica Minolta's guidance when you ask.
- 3A record for every page
PaperCut records who copied, printed and scanned, and for which matter.
- 4Erased before it leaves
When the lease ends, we erase the machine's stored data before it leaves your office.
Sized to your firm
The right Konica Minolta for your office
We read your meters before we recommend anything. These are the three machines we recommend most often.
One machine that copies, scans and prints, with color for exhibits and client documents.
- Scans up to 280 images a minute double-sided
- 300-sheet feeder with double-feed detection
- Stapling up to 100 sheets, 20-sheet booklets
Attorneys and staff sharing one busy machine, with color going out every week.
- Up to 6,650 sheets of paper loaded
- The same 280-image-a-minute scanner
- Paper up to 12×18, plus banner sheets
A firm running discovery sets, exhibit binders and big filings from one copy room.
- 3,650 sheets standard, 6,650 maximum
- Stapling up to 100 sheets, booklets, Z-fold
- Scans 280 images a minute double-sided
Prefer Canon or Kyocera? We sell and service both, with the same PaperCut billback on top. Compare the three manufacturers →
Where we work
Law offices across Nassau, and into the city
From the courthouse blocks in Mineola to offices in Great Neck, Jericho and Rockville Centre, our technicians are dispatched from Garden City Park. We serve everything from Nassau County to Manhattan, so a firm with an office in the city gets the same service there from our Manhattan office.
Need IT and security help beyond the copier? Managed IT and business phones come from our partner Executel, and your NYBS rep makes the introduction. How the Executel partnership works →
- Mineola
- Garden City
- Uniondale
- Hempstead
- Lake Success
- Great Neck
- Manhasset
- Port Washington
- Westbury
- Jericho
- Hicksville
- Syosset
- Woodbury
- Oyster Bay
- Rockville Centre
- Valley Stream
- Freeport
- Massapequa
Start here
A free print review for your firm
You keep the written plan whether or not you work with us. If your current machine is the right one, we'll say so.
Book a print review- Walk the office
A rep sees every copier and printer, and where attorneys and staff actually print and scan.
- Read the meters
Real volumes, so the plan is built on what your firm prints, not a guess.
- Check every lease
Every lease and service contract listed with its end date.
- Written plan
What to keep, replace or remove, with billback and security included. No charge.
Questions
Questions Nassau firms ask us
Something else? Call (516) 739-0200. We usually reply the same business day.
Do you work with law firms in Nassau County?
Yes. Law firms across Nassau County run on NYBS machines today. Our headquarters is in Garden City Park, a short drive from Mineola, and our technicians cover all of Nassau County from there.
How fast does a technician arrive?
Most service calls get a technician the same business day. Service requests go straight to our service desk, and the technician is dispatched from Garden City Park.
Can we bill copies back to clients and matters?
Yes. We install PaperCut on your copier, load your client and matter list and train your staff. Copies, prints and scans are charged to the right matter, wrong charges can be fixed before invoicing, and the charges export for your billing. Tell us which billing system your firm uses and we'll confirm how the charges get there before you sign anything. How billback works.
Can our desk printers be included too?
Yes. With NYBS managed print, your copiers and desk printers go into one plan at one black and white rate and one color rate per page, with toner and service for every machine from one service desk. It is a one-stop shop for everything in the office that prints.
Can scans go straight to SharePoint or OneDrive?
Yes. We have set up law offices to scan from the copier straight into SharePoint and OneDrive, so a signed agreement or a production lands in the right client folder without a trip through someone's email.
We are a small firm. Is PaperCut worth it for us?
Often, yes. A small firm still copies discovery, exhibits and closing sets for clients. If those pages never reach an invoice, the firm pays for them. The free print review shows how many pages your firm runs and what billback would recover.
What happens to the copier's data when the lease ends?
We erase the machine's stored data before it leaves your office, so client documents never go out the door with the old copier.
We are switching from another dealer. What happens to the old copier?
We coordinate the removal and return of your old machine. In Manhattan, we also handle the building's certificate of insurance and freight elevator booking for the delivery.
Do you service the copiers we already have?
Yes. NYBS services Konica Minolta, Canon and Kyocera machines we didn't sell, and we can replace them as their leases end.
We also have a Manhattan office. Can you cover both?
Yes. Nassau County is covered from Garden City Park and Manhattan from our Manhattan office, with one service desk, one point of contact and the same PaperCut setup at both offices.